Collect inspections without sending an inspector
Issue structured self assessments to tenants, hosts and clients — capture data, photos and signatures remotely.
Used for tenant inspections, short-term rentals, check-ins and property information capture — no inspector required.
What are self assessments?
Self assessments allow you to send structured inspection checklists to third parties — such as tenants, guests or property owners — to complete themselves. Instead of sending an inspector on-site, you can collect the same structured data, photos and declarations remotely.
Each response is captured as a structured record in the same system as your inspections — ready for reporting, comparison and audit.
Used across multiple inspection workflows
Flexible enough to support every scenario where a third party can capture the data themselves.
Tenant inspections
Issue checklists for move-ins, move-outs and periodic inspections.
Short-term rental check-ins
Allow guests to complete condition checks on arrival.
Host inspections
Ensure properties meet standards before and between stays — Airbnb, operators and managed portfolios.
Property information forms
Collect structured data from landlords, sellers or property owners.
Pre-inspection data capture
Capture information before a formal inspection — so your team arrives prepared.
Ongoing condition capture
Run repeat assessments to monitor condition and compliance over time.
Simple for users, structured for your team
Four steps — from template to structured record. No logins for the recipient. No spreadsheets for you.
Create your checklist
Build structured forms for your inspection type — required fields, photo prompts, declarations.
Send to recipient
Share via link, email or QR code — whoever needs to complete it.
User completes assessment
Captures responses, photos and details on any device.
Receive structured data
Stored, tracked and ready for reporting alongside your other inspections.
All responses are captured in the same system as your inspections — ensuring consistency and visibility across your portfolio.
Accessible anywhere — no login required
Users can complete assessments instantly via a simple link or QR code. No account. No app install. No friction.
Track changes and compare over time
Compare self assessments against previous reports to identify changes, issues or damage between visits or tenancies — automatically.
Compare between tenants or guests
See condition differences across tenancies and stays.
Track condition changes over time
Build a longitudinal record of every property.
Identify issues early
Flag damage or risks before they become costly.
Maintain a structured record
Every submission stored, tracked and ready for audit.
Reduce workload and scale inspections
Do more inspections — without more people. Expand coverage across your portfolio without adding headcount.
Reduce the need for on-site inspections
Collect the data you need remotely.
Scale across large portfolios
Run assessments across hundreds or thousands of units.
Capture data quickly and consistently
Structured templates ensure nothing gets missed.
Maintain visibility across properties
Improve coverage without increasing resources.
Maintain structure and consistency
Third parties complete the assessments — but you set the rules. Structured, controlled, defensible.
Standardised templates
Every assessment follows the same structure.
Required fields & validation
Prevent incomplete or invalid submissions.
Controlled data capture
Only the fields you define, only the responses you accept.
Centralised reporting
Every submission in one place, alongside your inspections.
Generate structured reports from every submission
Each completed assessment can generate a structured report with all responses, photos and details — branded, shareable and indistinguishable from an in-person inspection output.
More than a form — a structured inspection workflow
This isn’t Typeform. It isn’t Google Forms. It’s inspection-grade data capture that slots into your existing workflow.
Designed for inspections, not generic forms
Condition ratings, photo prompts, signatures and comparisons — built in.
Integrated with your inspection workflows
Self assessments live alongside in-person inspections — one record, one system.
Supports comparison and audit trails
Compare submissions, track changes and produce defensible evidence.
Works alongside in-person inspections
Use self assessments where they fit — keep inspectors on-site where they matter.
"We run assessments on every move-in and move-out without sending anyone. Tenants complete them in minutes via a QR code, and we get the same structured data our inspectors would capture — at a fraction of the cost."
Reducing onboarding time from months to weeks
Self assessments can significantly reduce the time required to onboard properties and complete inspections — especially at scale.
City of Chicago Housing Programme
By issuing structured self assessments to property owners, inspections could be completed remotely — eliminating delays caused by scheduling and availability of inspectors.
Scale inspections without scaling your team
See how Property Inspect helps you collect structured inspections remotely — from tenants, guests and clients.