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The Regulatory Reform (Fire Safety) Order 2005 requires the Responsible Person (RP) of non-domestic premises, like a business or a workplace, to conduct a thorough fire risk assessment.

The Responsible Person should also identify measures that aim to reduce or eliminate fire risk on the premises. This applies to every non-domestic premises in England and Wales, such as common areas in flats and houses in multiple occupation (HMOs).

Keep reading for more information on fire risk assessments and how you can use a free fire risk assessment template with Property Inspect.

Why is a fire risk assessment important?

In the United Kingdom, the importance of fire risk assessments cannot be overstated. They play a crucial role in safeguarding lives and property throughout the country. These assessments are a legal requirement under the Regulatory Reform (Fire Safety) Order 2005, which applies to nearly all buildings, places, and structures other than individual private homes.

Conducting a fire risk assessment involves a comprehensive evaluation of a property to identify fire hazards, assess the likelihood of a fire breaking out, and determine the impact it would have on the occupants and the premises.

However, carrying out a fire risk assessment is not just a compliance measure, it is a critical step in ensuring the safety and wellbeing of individuals, whether they are building occupants, employees, residents, visitors, or anyone else using the building.

Looking beyond the scope of compliance, fire risk assessments are important for the development of effective fire safety strategies. They help stakeholders and responsible persons identify the potential sources of a fire, providing insight into the measures that might be needed to mitigate risk.

This could include assessing the effectiveness of existing fire safety measures – such as alarms and fire extinguishers – or even escape routes and building materials.

Fire risk assessments lead to significant improvements in fire safety practices and precautions, often feeding into staff training, as well as better fire detection and suppression systems, among other things. These improvements are essential in minimising the risk of fire-related injuries or fatalities, while also ensuring the long-term safety of the property asset for the owner.

In addition to this, fire risk assessments have a much broader impact on the financial and operational aspects of businesses and organisations. Even if nobody is injured, fire incidents can be costly, so a fire risk assessment can significantly reduce the likelihood of them happening.

Insurers will also require evidence of a thorough fire risk assessment. In that sense, failing to complete a fire risk assessment could potentially lead to increased insurance premiums or, in the worst case, no coverage whatsoever.

All in all, fire risk assessments go beyond the legal and compliance aspects – they’re vital for responsible property management, safeguarding lives, protecting property assets, and ensuring business continuity.

In line with the UK government’s guidelines, when carrying out a fire risk assessment with Property Inspect’s pre-designed template, you’ll be able to:

  • Identify fire hazards
  • Identify people at risk
  • Evaluate, remove or reduce the risks
  • Record your findings, prepare an emergency plan and provide training
  • Review and update the fire risk assessment regularly

Get your free fire risk assessment template

Templates are an efficient way to gather as much information as possible, which can then be issued or retained for future reference. The predesigned template used at Property Inspect lets you focus on the task at hand without having to worry about formatting, plus it includes prompts that help you gather the appropriate information for every stage in the fire risk inspection.

All in all, it’s a great way to save time without sacrificing the quality of your fire risk report.

Although paper-based templates have their uses, we recommend the more comprehensive risk assessment template provided through the Property Inspect app. Not only is it more detailed, but it can also be filled out directly from your smartphone, computer or tablet, easily shared with other stakeholders and held on file for auditing purposes, alongside all photos and evidence.

For an easy-to-use and fully compliant digital Fire Risk Assessment template, book a demo or register for a free trial.

What’s included in a fire risk assessment?

The areas covered in the Property Inspect digital fire risk assessment are as follows:

  • Client details
  • Assessment
  • Site details
  • Rooms/areas
  • Occupants
  • Compliance overview
  • Combustibles
  • Compartmentation required
  • Fire detection and alarm system
  • Escape routes (such as fire doors)
  • Ventilation
  • Fire signage
  • Firefighting facilities
  • Lighting
  • Safety management
  • Enforcement and legislation
  • Building fire risk level
  • Significant findings
  • What should be done now
  • Risk levels – guidance
  • Action required
  • Compartmentation
  • Fire detection and alarm system
  • Firefighting facilities
  • Fire safety management

Access your Fire Risk Assessment template here.

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